Statement reconciliation for finance teams

Two statements in. Every difference out.

Upload your ledger and your counterparty's statement. mutabakat.com matches them line by line and lists the missing invoices, unrecorded payments, duplicates and reversed entries that make up the balance difference.

Start free trial →Vendor statement reconciliation

30-day free trial · no credit card · Excel or PDF

Reconciling a statement still takes hours

Two exports side by side in Excel, sorted and filtered by hand.
Invoice numbers written differently on each side, payments booked on different dates.
Balance confirmations that come back with “we do not agree” and no detail.
Year-end and audit deadlines when hundreds of accounts must be confirmed at once.

How it works

1Upload both statements
Your account ledger and the statement you received, as Excel or PDF, exported from your ERP or accounting software.
2Lines are matched
The rule engine, supported by trained AI, matches invoices, payments and credit notes even when numbers, dates or signs are written differently.
3Get the difference explained
A reconciliation expert checks the result. You see each item behind the difference and can share it with your counterparty through a single link.

Built by people who reconciled for decades

Any ERP export

Excel or PDF statements; SAP line-item reports (FBL1N, FBL5N) and other accounting systems' exports are read as they are.

Foreign-currency accounts

Payments and invoices are matched in the transaction currency, and the exchange difference can be calculated for the period you choose.

Share with one link

Your supplier or customer opens the result in the browser, sees the same lines and replies, without an account.

Balance confirmations

Send balance confirmation requests to your counterparties and follow the answers in one list.

Expert check

Every result passes an expert check before it reaches you, so you act on a reviewed list rather than raw output.

Outsourced reconciliation

Prefer to hand it over? Our team can run your periodic or year-end reconciliation project end to end.

Security

Data is stored in the EU (Frankfurt) on encrypted infrastructure.
Each company sees only its own data; a file sent to a company never contains another company's transactions.
Only the limited content needed for matching is sent to AI services, never your whole ledger.

Reconciliation guides

Vendor statement reconciliation: a step-by-step guide

How to reconcile a supplier statement with your accounts payable ledger, the most common causes of differences and how to resolve them faster.

Read the guide →Balance confirmation letter: template and how to use it

What a balance confirmation letter must contain, a ready-to-use template text for customers and suppliers, and how to follow up the replies at year end and for audits.

Read the guide →Customer statement reconciliation: how to agree balances with your customers

How accounts receivable teams reconcile customer statements, why customer balances disagree, how to handle short payments and disputes, and how to get customers to confirm their balance.

Read the guide →How to reconcile a vendor statement in Excel (free template)

A practical Excel method to reconcile a supplier statement with your ledger: normalising invoice numbers, matching with COUNTIFS and SUMIFS, finding the difference, plus a free Excel template.

Read the guide →Intercompany reconciliation: matching balances between group companies

What intercompany reconciliation is, why group companies' balances do not eliminate on consolidation, the usual causes (timing, FX, missing invoices) and a monthly process that closes faster.

Read the guide →Year-end balance confirmation: a checklist for receivables and payables

How to run year-end balance confirmations for customers and suppliers: selection, sending, follow-up, resolving differences and preparing evidence for the auditor.

Read the guide →Reconciling foreign-currency accounts and exchange rate differences

How to reconcile supplier and customer accounts in USD, EUR, AED or other currencies: compare in transaction currency, separate exchange differences, and avoid false mismatches.

Read the guide →SAP vendor and customer statements for reconciliation (FBL1N, FBL5N)

How to export a vendor (FBL1N) or customer (FBL5N) line item list from SAP for reconciliation: selection, layout, open and cleared items, export to Excel and common mistakes.

Read the guide →

Frequently asked questions

What is statement reconciliation?

Statement reconciliation is comparing your own ledger for a supplier or customer with the statement they send you, line by line, to confirm the balance on a given date and to find the items that explain any difference.

Which file formats can I upload?

Excel (xlsx, xls, csv) and PDF statements. You can upload the export of your ERP or accounting software as it is; there is no template to fill in.

Does my counterparty need an account?

No. You can share the result through a link; your counterparty opens it in the browser without signing up.

Can it reconcile accounts in USD, EUR or other currencies?

Yes. Foreign-currency lines are matched in the transaction currency, and the exchange difference can be calculated separately.

Is there a free trial?

Yes, 30 days free with no credit card. You can reconcile your own statements during the trial.

Reconcile your next statement in minutes

Start with one account. If the differences are not clearer than in your spreadsheet, you have lost nothing.

Start free trial →